How to connect a printer to Wi-Fi

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Aina Prat Blasi
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How to print wirelessly over Wi-Fi. Since most people use Wi-Fi on their devices, it is common for most printer manufacturers to now offer printing over Wi-Fi on their devices. This makes it easy to print from the dining room, child's bedroom, or living room if you know how to connect the printer to Wi-Fi and set it up.

The benefits of wireless printing

Printing was a hassle, as you had to send the item to the computer, connect the computer to the printer, then print it out in the end. Wireless printing, on the other hand, is easier, whether at home, at work or at school. Here are some of the benefits of wireless printing.

  • Print from any device: Wireless printing is extremely convenient because you can print from any device connected to the same network. All major printer manufacturers include Wi-Fi in their printer models, often at all prices. Today, you can buy a wireless printer for under $ 50 and start printing right away.
  • Print from anywhere: With cloud printing solutions like Google Cloud Print or HP ePrint, you can print wirelessly to a printer in another physical location. (Typically to print wirelessly, the device and printer must be on the same network.) This makes printing even easier by eliminating the need to first install the printer and its drivers.
  • Eliminate extra cables and cords: A wireless printer is neater than a wired printer since it only has the power cord connected. They eliminate extra cables and allow you to install it in a more suitable location. Also, it will free up a USB port on your computer that you can use for something else.
  • Save on energy and paper costs: Not only will a wireless printer save you space, it can also save energy. Instead of having multiple printers installed wherever you need to print, you can centralize printing on a single wireless printer. Plus, you'll save on paper, toner and ink costs.

How to set up a wireless printer

Most of the newer printers can connect to any wireless network so you can print from your laptop, tablet or smartphone. Most people, when they say "wireless printing", are referring to Bluetooth-enabled printing or Wi-Fi printing. Both allow you to print without connecting cables between the device and the printer.

Here's how to set up a wireless printer so you can print over Wi-Fi. You will first need to set up the wireless printer on your network and then your devices.


The first step is to connect your printer to Wi-Fi, so that any device on the network can print to it, including laptops, smartphones and tablets.

  1. Place the printer within range of the wireless router.
  2. Turn on the printer. Since you will connect to the wireless network directly from the printer, you do not need to connect it to your computer first.
  3. Connect the printer to your wireless network. The process varies depending on the make and model of the printer, but for all methods, you need to know the Wi-Fi network name (SSID) and password. The exact directions for connecting the printer to the network must be included in the documents provided in the package. Usually, it's a simple process of turning on the system and connecting to the network via the printer interface or via a companion app on your computer or mobile device.
  4. Your printer is now available for use as a wireless printer, but you're not done yet. You also need to make sure that the printer is connected to the devices that will use it wirelessly.

How to set up mobile devices to print wirelessly

Now that the printer is connected to the network, it's time to configure the device you want to print from.

  • To print wirelessly from your computer: Add the printer to your computer's printer list by following the appropriate instructions for Windows and Mac.
  • To print wirelessly from Android mobile devices- Add the printer to Google Cloud Print, which will allow you to submit print jobs from any app that supports printing, such as Google Chrome.
  • To print wirelessly from iOS mobile devices: Use AirPrint if your printer supports it, or if not, a printing app, such as handyPrint or Printopia. Print apps will help your computer receive data from AirPrint, then send it to the wireless printer.

How to test the wireless printer

The final step is to test your wireless printer setup to make sure you've done everything correctly.

  1. Open a document or file on your computer or mobile device.
  2. Select Print, as appropriate.
  3. Select your wireless printer (or Google Cloud Print or AirPrint) in the printer list. If the printer does not appear in the list, try restarting the printer or mobile device. If problems persist, consult the printer manufacturer's website for assistance.
  4. Select OK o Print of new and the document or file should print after a while.

Further Reading:

  • How to add printer to MAC
  • How to install printer without CD
  • The best wireless printers
  • How to change the printer's IP address
  • How to setup Canon printer on Windows 10 PC

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