How to add watermark in PowerPoint

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Pau Monfort

How to create and insert a watermark on PowerPoint slides. Microsoft PowerPoint is widely used for presenting slides or making presentations. The nature of the slides could be confidential, personal, or the content could be in draft mode. PowerPoint allows users to create and add a watermark to both slides and images.

A watermark is an image that is placed in the background and is slightly faded so as not to interfere with the text and other elements on the slide. You can insert a company logo to discourage unauthorized sharing. Either way, there is a way to add a watermark on PowerPoint slides.

Create and add a watermark on your PowerPoint slides

You can insert a watermark to individual slides or all slides in PowerPoint at the same time. If you want to add it to all slides at once, use the Master Slide feature (start from Step 1 below). We'll be using the slide feature to add a watermark to all slides, but if you only want to add one slide, skip the first two steps below (start from step 3).

Note that the first slide in your presentation is usually the master slide, and any design changes made on this slide, such as fonts or background, will be reflected in all slides. We will be using the PowerPoint 365 version, but the steps will remain, more or less, the same for the other versions as well.

  1. Click the View tab from the menu bar and select Slide Master.
  2. Select the first slide, which is the master slide, from the left sidebar. You will notice that all the other slides are nested under it.
  3. Now on the Insert tab, click the Text Box button and select the “Draw Horizontal Text Box” option.
  4. A text box will materialize in the middle of the chosen slide. In our case, it's the master slide. You can drag the corners to adjust the size now or later.
  5. Once you're happy with the size of the text box, click anywhere inside the box and start typing. Click the Home tab to customize the font, size, color, and other details of the watermark. On some versions of PowerPoint, you may find these options on the Format tab instead.
  6. You can now turn the watermark using the circular handle at the top.
  7. Select the Send to Back option in the Arrange menu to keep the watermark in the background so that text and other elements on your slides are clearly visible to viewers.
  8. Right-click the master slide and select Format Background.
  9. A sidebar will appear from the right. In the Text tab, increase the transparency to 80% or some other value to make the watermark fade in the background making other elements and text more visible.
  10. When you're happy with the watermark, click Normal on the View tab.

Your watermark is ready and should be visible on all existing and future slides created and added to your PowerPoint presentation. It's a good idea to choose a light color so that text and other elements are easily visible to the naked eye.

Create and add watermark to images in PowerPoint

Are you planning to add some original screenshots or images to your PowerPoint slides? The above-mentioned method will only add a watermark to the slides but not the images. But there is also a way to add a watermark to images directly within PowerPoint.

  1. Simply drag and drop the image you want to add to the slide. Alternatively, you can also use the Images option on the Insert tab if the image is stored in the cloud or if you want to search for a stock image.
  2. On the Insert tab, click WordArt and choose a watermark text style that suits your needs.
  3. A box will appear where you can type the watermark text.
  4. Just like in the previous step, you can change the position of the watermark, font, size and color and move around the watermark wherever you want.
  5. On the Design tab, click Format Background.
  6. Now select the watermark text, click on Text Options and scroll slightly to find the Transparency slider. Move the slider to add a transparent effect to the watermark text so that it appears translucent and does not spoil the elements of the image.

You can change the look and feel of the watermark later.

Insert a YouTube video into PowerPoint

Add watermark in PowerPoint easily

PowerPoint used to be the default choice for giving presentations later in the day, but now that has changed. There are many other apps you can use to quickly create beautiful presentations. However, PowerPoint still offers many useful features and ease of use, and is tightly integrated with the rest of the Office app suite with its advantage.

Further Reading:

  • How to insert a GIF into a PowerPoint presentation
  • Insert a YouTube video into PowerPoint
  • How to add a watermark in Excel
  • How to Put a Picture Behind Text - Microsoft Word
  • How to insert GIFs in Google Slides
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