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    How to sign documents in Microsoft Teams

    Who I am
    Judit Llordés
    @juditllordés

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    The Microsoft Teams user base is skyrocketing. Many companies around the world are switching to Microsoft Teams to allow their teams to collaborate and discuss ideas, projects and more. Credit to Microsoft, new features for the app are increasing rapidly. In addition to updating video calling features, Microsoft also supports other tasks such as signing documents in the Teams app. It is quite useful for quickly signing and sharing documents.


    Microsoft is leveraging the Microsoft 365 suite and OneDrive integration to share and send files across channels. In addition to sharing screenshots, you may want to quickly sign and share some documents as well. You can download them, open a PDF editor or digital signature software, import the document, sign it, and then send it to Microsoft Teams.



    Or you can directly open the document in Microsoft Teams and sign it using the methods suggested below. You don't need any additional software on your PC or Mac to sign documents. This post will guide you on how to sign documents in Microsoft Teams using SignEasy and Zoho Sign. Let's begin.

    Sign documents using SignEasy in Microsoft Teams

    SignEasy is a dedicated software to add and include a digital signature. The company offers the app for Microsoft Teams. Follow the steps below to sign documents in Microsoft Teams.


    Step 1: open Microsoft Teams and tap the three-dot menu in the sidebar.

    Step 2: From the following menu, tap on the More apps option. This will open a dedicated app store for Microsoft Teams.

    Step 3: From the search bar in the top left corner, search for SignEasy and select Add to install the app in Microsoft Teams.



    Step 4: al finished installation, you will find the app in the sidebar.


    Step 5: tap SignEasy and create an account for the service.

    Step 6: after registration, you will find the SignEasy tab in the app.


    Step 7: you can drag and drop a file into SignEasy. Tap Import and add a file from your PC.

    You can sign documents, add initials, date, text, check mark and even add an image to documents.

    I like the way SignEasy offers different options for signing documents. You can tap the Signature menu in the sidebar and offer different types of named services, the ability to draw a signature, an option to upload the sign from your PC or saved signatures.

    Mostly I opt for a sign from the Type menu and save it as a primary signature for future use.

    Once you have filled in the necessary details, you can download the document to your device and share it among Microsoft Teams members. SignEasy offers a 14-day free trial, after which paid plans start at $ 7 per month.

    Sign documents using Zoho sign in to Microsoft Teams

    Zoho Sign is a great alternative to SignEasy. If you use Zoho apps, you should consider using Zoho's solution to sign documents in Microsoft Teams. Follow the steps below.

    Step 1: open Microsoft Teams and go to the three-dot menu in the sidebar.


    Step 2: Tap the More apps option and open a dedicated app store for Microsoft Teams.

    Step 3: From the search bar in the top left corner, search for Zoho Sign and select add to install the app in Microsoft Teams.

    Step 4: After installation, open the Zoho Sign app from the sidebar and log in using your Zoho credentials. If you are using it for the first time, register for the service.


    Step 5: upload the file or use drag and drop to add documents in Zoho Sign.

    Zoho will open the document in Microsoft Teams and you can choose from various options to edit the PDF. They include signature, initials, company details, email, text, job title, date, using drag and drop from the sidebar.


    To sign a document, select the signature function and insert it into documents. You can select from the built-in signatures, draw your signature using the red / black / green pen or upload a signature from your PC. I found the most professional integrated signatures of SignEasy's offerings.

    After you're done editing, hit Save and it will store it in Zoho's library. You can access it from the Documents menu. You can now share the signed document with team members on the Teams channel.

    Sign documents on the go

    So next time you need to sign and send documents urgently, you can do the same using Microsoft Teams. A dedicated app store in Microsoft Teams is an excellent addition to popular software. Add-ons aren't limited to just productivity software. You'll find project management, education, and apps for IT departments and developers as well. Once you've set up Microsoft Teams, visit the app store and download the apps relevant to you.


    Further Reading:

    • How to remove your profile picture from Microsoft Teams on mobile and PC
    • What is Microsoft Teams?
    • How to install and use Microsoft Teams on Fire Stick
    • Download, install and use Microsoft Teams on PC (Windows and Mac)
    • How to block contact in Microsoft Teams
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